Terms & Conditions

Last updated: 27 August 2026

Animis Racing Team organises triathlon and running races, and runs triathlon coaching training holidays. Two separate sets of terms and conditions apply depending on what you’re booking:

Race Entry Terms & Conditions

Terms and Conditions for Entry into an Organised Triathlon or Running Race

Definitions

1.1 Organiser

The Event is organised and promoted by Animis Racing Team. All queries regarding entry, deferral, transfer, or any other matter arising under these Terms and Conditions shall be directed to Animis Racing Team at info@animisracing.com.

1.2 Eligibility and Age Requirements

  1. Participation is open to individuals who meet the eligibility criteria set by Animis Racing Team. By entering, each Participant confirms they are physically fit and capable of completing the Event.
  2. The minimum age for participation is 16 years, attained by 31 December of the year of entry.
  3. A Junior Participant who is aged 15 on 31 December of the year of entry may enter the Event subject to the following conditions, all of which must be satisfied before the Junior Participant’s entry is confirmed:
    1. The identity and full contact details of the Chaperone must be provided by the Junior Participant at the point of online entry via RiderHQ and confirmed again at registration on the day of the Event.
    2. Written parental or guardian consent to the Junior Participant’s participation must be submitted to Animis Racing Team at info@animisracing.com prior to the Event.
    3. The Chaperone must accompany the Junior Participant throughout the bike and run course during the Event.
    4. The Chaperone must sign and submit the Chaperone Undertaking in the form set out in Schedule 1 to these Terms and Conditions, confirming their acceptance of responsibility for the Junior Participant’s safety throughout the bike and run course, such undertaking to be submitted to Animis Racing Team at info@animisracing.com alongside the parental consent form required under clause 1.2.3.2.
  4. For the purposes of identity verification, Animis Racing Team may require the Chaperone to produce photographic proof of address identification at registration on the day of the Event. Failure to produce satisfactory identification may result in the Junior Participant being refused permission to start.
  5. No individual under the age of 15 on 31 December of the year of entry shall be permitted to participate in the Event under any circumstances.

1.3 Entry Fee

  1. The Entry Fee is determined by the fee scale published on RiderHQ and is subject to variation depending on the Participant’s circumstances as set out on that platform at the time of registration. The applicable Entry Fee must be paid in full at the time of registration.
  2. Each Participant is responsible for selecting the correct fee tier applicable to their circumstances. Animis Racing Team reserves the right to verify eligibility for any reduced fee tier and to require payment of any shortfall where an incorrect tier has been selected. Where verification is required, Animis Racing Team shall notify the Participant by email to the address provided at registration, and the Participant must provide satisfactory supporting evidence at registration on the day of the Event. Failure to provide satisfactory evidence may result in the entry being cancelled or the full Entry Fee becoming payable, at Animis Racing Team’s discretion.

1.4 No Refund Policy

The Entry Fee is strictly non-refundable. This policy applies regardless of the reason for withdrawal or non-attendance, including but not limited to injury, illness, inability to attend, or cancellation of the Event, save where required by applicable law.

1.5 Deferral of Entry

  1. A Participant may defer their entry to the next available edition of the same Event on one occasion only. Any request to defer must be submitted to Animis Racing Team at info@animisracing.com no later than 28 days prior to the date of the Event. Deferral requests received after that deadline will not be accepted.
  2. Deferral is subject to availability and the prior written approval of Animis Racing Team. A deferred entry may not be further deferred, transferred, or exchanged for a cash refund.
  3. Where a deferral is approved and the Entry Fee applicable to the future edition differs from that paid, any shortfall shall be payable by the Participant at the time the deferral is confirmed. No refund of any surplus shall be made.

1.6 Transfer of Entries

  1. Entries are non-transferable without the prior written consent of Animis Racing Team. Any request for transfer must be submitted to and is subject to Animis Racing Team’s approval at its sole discretion.
  2. Any unauthorised transfer of an entry will result in disqualification of both the original Participant and the transferee, with no refund of the Entry Fee.

1.7 Waitlist

  1. Where the Event reaches capacity, Animis Racing Team may operate a waitlist. Inclusion on the waitlist does not guarantee entry to the Event.
  2. Waitlisted Participants shall be ranked and offered available places strictly in chronological order of enquiry and submission to the waitlist, as recorded by Animis Racing Team.
  3. Animis Racing Team shall notify waitlisted Participants of any available place by email to the address provided at registration no later than four days prior to the date on which entries close for the Event.
  4. A Participant offered a place from the waitlist must confirm acceptance and pay the applicable Entry Fee by 12:00 noon on the Friday immediately preceding the date of the Event, failing which the place shall be offered to the next person on the waitlist and no further obligation shall arise on the part of Animis Racing Team.

1.8 Race Rules and Conduct

  1. Participants must adhere to all race rules and instructions provided by Animis Racing Team, the British Triathlon Federation, England Athletics, and their respective officials. Failure to comply may result in disqualification.
  2. The Event will be conducted in accordance with applicable regulations, including those governing the use of public highways for sporting events and any requirement for a written risk assessment and adherence to specific route conditions.

1.9 Liability and Risk

By entering the Event, each Participant acknowledges and accepts that participation involves inherent risks, including but not limited to physical injury or accidents. Animis Racing Team shall not be liable for any injury, loss, or damage sustained during the Event, except where caused by its own negligence. Participants are advised to obtain personal insurance to cover any potential risks.

1.10 Force Majeure

  1. Animis Racing Team shall not be in breach of these Terms and Conditions, and no liability shall arise, where the Event is cancelled, postponed, or materially altered as a direct result of a Force Majeure Event.
  2. Where the Event is postponed rather than cancelled as a result of a Force Majeure Event, Participants’ entries shall, where reasonably practicable, be carried forward to the rescheduled date.
  3. A Participant who is unable to attend the rescheduled date may, subject to the conditions and deadline set out in clause 1.5, elect to defer their entry once to the next available edition of the same Event, or may request a transfer of their entry with the prior written consent of Animis Racing Team in accordance with clause 1.6. No cash refund shall be payable in either circumstance, save where required by applicable law.
  4. If the Force Majeure Event continues for a period of more than 30 days and Animis Racing Team determines that the Event cannot be rescheduled within a reasonable period, Animis Racing Team shall notify Participants accordingly and the entry obligations of both parties shall be discharged, subject to clause 1.4.1.

1.11 Medical Declaration

  1. Each Participant must complete a medical self-declaration at the point of entry via RiderHQ, confirming that they are not aware of any medical condition that would render participation in the Event unsafe.
  2. Where a Participant’s circumstances change following submission of the medical self-declaration and prior to the Event such that the declaration is no longer accurate, the Participant must notify Animis Racing Team at info@animisracing.com as soon as reasonably practicable.
  3. Animis Racing Team reserves the right to refuse entry or participation to any Participant who fails to complete the medical self-declaration or in respect of whom Animis Racing Team has reasonable grounds to believe that participation would pose a risk to the health or safety of that Participant or others.

1.12 Amendments and Cancellation

Animis Racing Team reserves the right to amend these Terms and Conditions at any time. Participants will be notified of any material amendments by email to the address provided at registration. Continued participation following notification of an amendment shall constitute acceptance of the revised terms.

1.13 Acceptance of Terms

By submitting an entry via RiderHQ and paying the applicable Entry Fee, each Participant agrees to be bound by these Terms and Conditions in full.

Schedule 1 — Chaperone Undertaking

Where a Junior Participant is entering the Event, their Chaperone must complete this undertaking and submit it to Animis Racing Team at info@animisracing.com prior to the Event, together with parental or guardian consent. By signing, the Chaperone confirms:

  1. I am aged 18 years or over.
  2. I accept responsibility for the safety and wellbeing of the Junior Participant named above throughout the bike and run course during the Event.
  3. I will accompany the Junior Participant throughout the bike and run course and will not leave the Junior Participant unsupervised at any point during those stages of the Event.
  4. I understand that I may be required to produce photographic proof of address identification at registration on the day of the Event.
  5. I confirm that I am physically capable of accompanying the Junior Participant throughout the bike and run course.

Where the Chaperone is not the Junior Participant’s parent or guardian, written parental or guardian consent confirming the Chaperone’s authority to accompany and supervise the Junior Participant during the Event is also required.

Triathlon Holiday Terms & Conditions

Animis Racing Team Triathlon Holiday Terms and Conditions

Definitions

1. Fees, Deposit and Payment

  1. The Participant shall pay a non-refundable Deposit of £100 to Animis Racing Team at the time of booking in order to secure their place on the Training Holiday. The Deposit shall be deducted from the total Coaching Fee payable.
  2. The Deposit is non-refundable in all circumstances, including where the Participant cancels the booking for any reason, fails to attend the Training Holiday, or is unable to complete it.
  3. The balance of the Coaching Fee, being the total Coaching Fee less the Deposit, shall be payable in accordance with either clause 1.4 or clause 1.5 below, as elected by the Participant at the time of booking. In either case, the full outstanding balance shall be paid no later than 30 days prior to the commencement of the Training Holiday.
  4. Where the Participant elects to pay the balance in full, the outstanding balance shall be paid as a single payment by bank transfer to the Animis Racing Team nominated bank account, details of which shall be provided in the booking confirmation, no later than 30 days prior to the commencement of the Training Holiday.
  5. Where the Participant elects to pay the balance by instalments:
    1. the Participant shall pay each instalment in accordance with the Instalment Schedule set out in the booking confirmation, which shall specify the amount and due date of each instalment;
    2. all instalment payments shall be made by bank transfer to the Animis Racing Team nominated bank account, details of which shall be provided in the booking confirmation, on or before the due date specified for each instalment;
    3. the full outstanding balance of the Coaching Fee shall be paid no later than 30 days prior to the commencement of the Training Holiday, regardless of the Instalment Schedule elected; and
    4. if any instalment is not paid by its due date, the full outstanding balance of the Coaching Fee shall become immediately due and payable.
  6. The Coaching Fee, including the Deposit and all instalment payments, is non-refundable in all circumstances. For the avoidance of doubt, this applies irrespective of:
    1. cancellation of the booking by the Participant for any reason;
    2. the Participant’s inability or failure to attend or complete the Training Holiday; or
    3. any other circumstance arising after payment or part-payment has been made.
  7. Where any amount of the Coaching Fee remains outstanding at the commencement of the Training Holiday, Animis Racing Team reserves the right to withhold coaching services until all outstanding amounts have been paid in full.
  8. Animis Racing Team is not registered for VAT. All fees quoted are therefore exclusive of VAT and no VAT shall be charged.